Article I. Name
The name of this organization shall be the Class of 1968 of Mount Holyoke College.
Article II. Purpose
The purpose shall be: (1) to promote sustained interest in and support of the College; (2) to preserve the unity and fellowship of the class.
Article III. Membership
Section 1. Members. Any graduate or non-graduate (who attended the College for at least one year, and others on written request to the Alumnae Office) of the class year, whose name and address are on record, is a member unless she notifies the Class Secretary to the contrary.
Section 2. Honorary Members. Honorary members of the class elected before graduation shall continue as honorary members. Other honorary members may be elected at a class meeting by a two-thirds vote of those members present and voting.
Section 3. Dues. Dues may be levied by vote of the class.
Article IV. Officers
Section 1. Officers. The officers shall be a President, Vice President, Secretary/ Scribe, Treasurer, Agent and such others as the class may vote to include.
Section 2. Elections.
- The officers shall be elected in their senior year to serve through the fifth reunion meeting. Elections shall be held at each subsequent reunion meeting.
- Elections may also be held by electronic vote to enable members who cannot be present at the reunion meeting to participate in class decisions. If electronic voting is used, a deadline for voting will be announced when the ballot is released and the quorum requirements for "Meetings by Mail" in Article VI, Section 2 will apply. The board will work to ensure the integrity of electronic voting by using a system that limits each member of the Class of 1968 to a single vote.
- The President shall be informed on the activities of the College and the Alumnae Association and communicate such information to the membership. Reciprocally, she shall keep the Association informed of class activities. The President shall be a member ex officio of all committees except the nominating committee.
- During the disability of the President and until the question of her disability shall be resolved by the executive committee, the Vice President shall perform the duties of the President, and, if the office of the President shall become vacant, the Vice President shall thereupon become President of the class for the unexpired term.
- The Secretary/Scribe shall keep the permanent records of the class, take minutes of all meetings, maintain records of all class members, gather and prepare news items for the Quarterly.
- The Treasurer shall have custody of all class funds and shall collect dues and other monies owed the class. She shall disburse said funds upon authorization of the President or a member of the executive committee. She shall submit yearly written reports to the Class President and a summary report to the class at each reunion.
- The Class Agent shall be the financial liaison between the Alumnae Development Committee and the members of the class.
Article V. Boards and Committees
Section 1. Executive Committee. The executive committee shall consist of the officers, and shall act on the affairs of the organization in the interim between meetings. A majority shall constitute a quorum.
Section 2. Nominating Committee. The nominating committee shall consist of five members: three elected by the class and two appointed by the President, who shall also appoint one member as chairman. They shall prepare a slate of nominees beginning with the fifth reunion.
Section 3. Reunion Committees. The Reunion Chairman shall be appointed by the President in consultation with the executive committee and shall in turn appoint her own committee chairmen.
Section 4. Other Committees. Other committees may be established by vote of the class, which shall also designate their composition.
Section 5. Vacancies. Any vacancies may be filled by the President with the approval of the executive committee.
Article VI. Meetings
Section 1. Regular Meetings. A regular meeting shall be held at every reunion of the class. The number present at any regular class meeting shall constitute a quorum.
Section 2. "Meetings by Mail". Questions initiated by the executive committee may be voted on by mail and/or electronically. The number of ballots returned within the time indicated on the ballot shall constitute a quorum.
Article VII. Robert's Rules of Order, Revised
"Robert's Rules of Order, Revised" shall be the parliamentary authority.
Article VIII. Dissolution
Upon dissolution of this organization or the winding up of its affairs, the assets shall be distributed exclusively to (a) the Alumnae Association of Mount Holyoke College located in South Hadley, Massachusetts, for its general purposes, or (b) if said Association for any reason does not qualify under the provisions of Section 501(c)(3) of the Internal Revenue Code, then to the trustees of Mount Holyoke College, a Massachusetts educational corporation located in South Hadley, for its general purpose, or (c) if said trustees of Mount Holyoke College for any reason does not then qualify under the provisions of Section 501(c)(3) of the Internal Revenue Code, then to any charitable, religious, scientific, literary, or educational organization which would qualify under the provisions of Section 501(c)(3) of the Internal Revenue Code and its regulations as they now exist or as they hereafter be amended.
Article IX. Amendments
These bylaws may be amended at any meeting by a two-thirds vote of those present and voting, provided the proposed changes have been included in the notice of said meeting.